Primary Job Function:

The Operations Specialist will perform a variety of complex and specialized human resources activities involved in the completion of processing approved recommended personnel as well as internal movement of personnel and other processes that align with Federal, State, and Local Laws in accordance with Fort Wayne Community Schools policies and procedures. Review, process, evaluate, verify and track a variety of employee information. Prepare and maintain a variety of confidential manual and automated records assuring a high level of accuracy at all times. 

 

Essential Duties and Responsibilities:

• Establish and maintain personnel files and records according to established policies and procedures; process and update records and files with new hires, transfers, salaries, evaluations, and other employee information.
• Maintain District-wide personnel allocations; coordinate the preparation and tracking of certified and classified allocations for District-wide funding sources.
• Serve as a technical resource to employees, unit heads, and others regarding assigned personnel functions; respond to inquires and provide detailed information concerning related records, files, allocations, standards, time lines, policies and procedures.
• Responsible to advising District personnel regarding the process of allocations, FMLA/ADA/Leave of Absence, benefit time, licensing, and other employee concerns.
• Understand union contracts and District employee policy booklets and be able to effectively communicate these policies and procedures with employees.
• Prepare employee hires, terminations, and internal moves for the School Board Personnel Report.
• Ability to understand how all elements and details of the process work together and identify and implement process changes to improve outcomes for the department, the district, and employees.
• Understand and be able to compute and balance contract salaries and be able to effectively communicate the computed salary and any changes with the employee.
• Based on hiring applications and service verification forms, be able to compute an hourly rate or annual salary.
• Meet bi-weekly assignment deadlines for payroll.
• Collaborate with the Payroll Department and be able to explain new and changed pay assignments.
• In collaboration with the Manager of Operations, input and update a variety of employee information in an assigned computer system; establish and maintain automated records and files; develop spreadsheets and generate a variety of computerized documents and reports; verify accuracy of input and output data.
• Perform related duties as assigned by the Administrator to meet the particular needs of the department and district.

  

Knowledge, Skills and Abilities:

 

Knowledge

• Knowledge of Indiana State Code and regulations related to certified employees
• Knowledge of National, Federal, State and Local laws including the Fair Labor Standards Act (FLSA).
• Knowledge of acceptable College and University accreditations and licensing for any and all FWCS positions.
• Knowledge of administrative and clerical procedures and systems such as word processing, managing files, designing forms and other office procedures and terminology
• Knowledge of principles and processes for providing customer services

 

Skills

• Skilled at presenting information professionally, concisely, and effectively, both verbally and in writing.
• Skilled at providing sound judgment.
• Skilled at attention to detail.
• Strong mathematical skills are necessary for this role.
• Skilled in understanding written sentences and paragraphs in work related documents.
• Skilled in giving full attention to what other people are saying, taking time to understand the points being made and asking questions as appropriate.
• Skilled in understanding the implications of new information for both current and future problem-solving and decision-making.
• Skilled in the use of PowerSchool, AS400, Advanced Excel knowledge, Power Point, Word and Outlook.

 

Abilities

• Effective and professional communication abilities to convey and explain district policies and procedures in dealing with community members, district employees and prospective applicants.
• The ability to apply general rules to specific problems to produce answers that make sense.
• Abilities that influence the capacity to manipulate and control objects with fingers, hands and/or limbs.
• Abilities that influence visual, auditory and speech perception.
• Ability to work collaboratively with a variety of stakeholders to advance district priorities, objectives, and initiatives.
• Ability to work well with a diverse population.
• Ability to solve problems.
• Ability to prioritize conflicting needs while handling matters expeditiously, proactively, and following through on projects to a successful completion.
• Ability to manage stress.

 

Minimum Qualifications:

• Any combination equivalent to high School diploma and four or more years’ in Human Resources
• Bachelor’s degree in Human Resources, Organizational Leadership and Supervision or business-related field or commensurate experience, preferred
• Human Resources experience including working directly with employees in all aspects of an employee’s tenure during their time of employment, preferred

 

Physical Demands & Working Conditions:

• Physical Demands – While performing the duties of this job, the employee is regularly required to speak and hear. The employee is required to have dexterity of hands and fingers. The employee is required to sit or stand for extended periods of time. They are required to bend at the waist, kneel or crouch. Specific vision abilities required by this job include close vision, and ability to adjust focus. While performing the duties of this job the incumbent is seated or walking at will and must be able to push, pull, lift and carry over 10 pounds on occasion.
• Working Conditions – Generally acceptable working environment with some exposure to disagreeable elements. Exposure to such conditions may make working environment disagreeable or cause discomfort on occasion, but has minor impact on personal safety and/or mental well-being.

 

The physical demands described here are a representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.