BASIC FUNCTION:

Perform a variety of clerical and secretarial duties to relieve the supervisor of clerical detail; coordinate flow of communications, correspondence and information in support of assigned functions and activities.

QUALIFICATIONS:

Any combination equivalent to: graduation from high school and three years of clerical or secretarial experience involving frequent public contact. Must have strong office, computer, public relations and oral and written communication skills. Incumbents must possess knowledge of the terminology, practices and procedures of assigned office.

ESSENTIAL FUNCTIONS:

1. Provide secretarial support services for the Principal, other administrators, teachers and the lead secretary; assist in assuring smooth and efficient office operations.

2. Coordinate flow of communications and information; initiate, receive, screen and route telephone calls; take, retrieve and relay messages as needed; schedule and arrange appointments, conferences, meetings, projects and other activities.

3. Receive visitors, including administrators, staff and the public; provide assistance or direct to appropriate staff; respond to inquiries and provide assistance concerning operations, activities, time lines, policies and procedures related to assigned functions.

4. Compile information and prepare and maintain a variety of records, logs and reports related toStatus Offender Court Alternative Program (SOCAP) hearing affidavits, referrals, assigned programs, services and activities; establish and maintain filing systems.

5. Compose and type, independently orfrom oral instructions, note orrough draft, a variety of materials such as inter-office communications, forms, letters, notices, memoranda, reports and other materials; review and proofread a variety of documents.

6. Research, compile and verify a variety of data and information; prepare and process a variety of forms, applications and paperwork; duplicate, assemble, distribute, collect and verify accuracy and completeness of various documents.

7. Input and update a variety of data in an assigned computer system; establish and maintain automated files and records; initiate queries, develop spreadsheets and generate a variety of computerized lists and reports; verify accuracy of input and output data.

8. Receive, sort and distribute incoming mail, packages and materials as required; contact others to request documents as needed; prepare outgoing mail and materials for distribution.

9. Monitor inventory levels of office and designated supplies; order, receive and maintain appropriate levels of inventory.

10. Perform related duties as assigned by the Administrator to meet the particular needs of the building/unit; provide back-up to the lead secretary in his or her absence and provide health services, administer basic first aid to students, dispense medication in accordance with FWCS policies and physician instructions when nurse is not in the building.

PHYSICAL REQUIREMENTS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to speak and hear. The employee is required to have dexterity of hands and fingers. The employee is required to sit or stand for extended periods of time. They may be occasionally required to bend at the waist, kneel or crouch. Specific vision abilities required by this job include close vision, and ability to adjust focus. While performing the duties of this job the incumbent is seated or walking at will and must be able push, pull, lift and carry up to 25 pounds.